The office of Grant Writing and Management coordinates the preparation of major grant proposals for infrastructure and large-scale multidisciplinary research programs. The team works on grants that involve multiple schools or departments to support new research units, programs, or centres at Kenyatta University that are funded by major extramural research sponsors.

The Grant Writing and Management team is dedicated to serving Kenyatta University community through the entire proposal development process: aiding the development of research, institutional training grants, and infrastructural programs; creating budgets and justifications; providing high-level and detailed editing; facilitating internal and external submissions processes; and advising on internal and donor policy. In addition, the Grants Writing and Management office connects Principal Investigators to other researchers and resources, both on and off campus, that add value to the research effort as a whole and increase the breadth and impact of research at Kenyatta University.

Examples of the services we provide to teams developing proposals include:

  • Identify the components required in the application. Typically, we develop a checklist of items that are required by the call for proposal and, for each item, track progress toward completion.
  • Develop a schedule for preparation of the grants or contracts. Working with the Principal Investigator and other members of the proposal team, we develop a schedule of deadlines for the first draft of the proposal and successive iterations. These steps are important for the research team, as multiple layers of review ensure a high-quality final product.
  • Prepare the proposal budget, including programmatic justifications of budget elements.
  • Provide templates and samples for some standard parts of the proposal.
  • Collect and edit standard forms required by the sponsor (biographical sketches, other support, resources and environment) for the participating researchers.
  • Edit all parts of the application for language, clarity and meaning, as well as spelling and grammar.
  • Prepare required forms and documents for Kenyatta University and sponsoring agency use (cost sharing, university contributions, etc.).
  • Assemble the complete application. This includes printing, photocopying, and packaging proposals to be mailed, or uploading proposals with electronic submissions.
  • Produce an electronic version i.e. a PDF of the entire proposal document.


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Program Development

  • Support establishment of collaborative multidisciplinary research teams and strategic alliances for major programmatic grants and contracts
  • Coordinate research development events to foster new research initiatives and opportunities
  • Facilitate and coordinate preliminary meetings to discuss new research initiatives or opportunities
  • Assist with writing MOUs for new joint initiatives
  • Facilitate and coordinate external partner relationships for both pre-award and post-award activity
  • Draft institutional elements of programmatic proposals and coordinate individual elements
  • Review and evaluate proposals for competitiveness vis-a-vis donor agency and funding program guidelines and mission.

Proposal Development

  • Provide grant writing and proposal development tools
  • Facilitate pre-submission review
  • Maintain a database of successful proposal and reviewer feedback to increase proposal quality and competitiveness
  • Provide technical and project management support for major research grant or contract proposal development and submission
  • Provide information about institutional support available for a research project
  • Review draft proposals

Strategic Alliances

  • Identify appropriate collaborators and partners at Kenyatta University, regional universities, and other institutions.
  • Provide guidance forming multidisciplinary and/or multi-institutional teams for new research initiatives.

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