Student Privacy Statement

Kenyatta University is committed to upholding your privacy while providing access to online services and information. This statement outlines our practices for collecting, utilizing, and safeguarding your personal information. Our Privacy Policy encompasses:

Websites operated by the University (“Websites”).
Management information systems accessible through electronic systems, computers, and mobile devices (“Systems”).
University social media platforms.
Emails and electronic messages.
Offline activities as per university policies, procedures, and guidelines.
These collectively constitute the “Services.”

Personal Data

“Personal data” includes information identifying you as an individual or of identifiable natural persons. This may comprise: Name, postal address, telephone number, email address, National ID Number. Signatures, biological identifiers, personal data images, and biometric details. Sensitive information voluntarily provided through University Services, such as health, financial, racial, and ethnic origin information.

Collection of Personal Data

The University collects personal data through various means, including:

University Services usage, registrations, payments, biometric registrations, and other activities governed by university policies.
Offline interactions, such as campus visits, seminars, conferences, or phone requests.
Other sources, including publicly available databases or interactions on university social media platforms.
Additionally, if you disclose personal data related to others, you must have the authority to do so, and the University shall be indemnified against liabilities arising from such disclosures.

Use of Personal Data

The University utilizes personal data for legitimate business purposes, including:

Providing and enhancing Services functionality.
Responding to inquiries and fulfilling requests.
Completing transactions and sending administrative information.
Facilitating social sharing and sending promotional materials.
Analyzing reporting and personalization.
Engaging in activities with consent or legitimate interest.

Disclosure of Personal Information

Personal information may be disclosed to third parties to facilitate service provision, including data analysis, payment processing, and customer service. Users may also disclose personal data on University Social Media Sites, understanding that such information becomes public.

Other Uses and Disclosures

The University may use and disclose personal data as required by law or for legitimate interests, including compliance, cooperation with authorities, and other legal obligations.

Other Information

“Other Information” includes non-specific identity information, such as browser and device data, system usage, and data collected through cookies.

Collection of Other Information

The University collects other information through browsers, Systems usage, and cookies. This information may be used for security, navigation, and personalization purposes.

Security

The University employs organizational, technical, and administrative measures to protect personal data, although no system is entirely foolproof.

Choices and Access

Users may opt out of receiving promotional communications and request access to or changes in their personal data. The University will endeavour to comply with such requests in a timely manner.

Retention Period

Personal data is retained as necessary for the purposes for which it was obtained, following applicable law and University policies.

Jurisdiction and Cross-Border Transfer

Personal data is stored and processed in Kenya unless authorized otherwise by applicable law. Third-party payment services are subject to their respective privacy policies.

Contacting Us

For inquiries about this Privacy Statements or personal data, contact the Deputy Vice-Chancellor (Academic) at dvc-acad@ku.ac.ke or the Legal office at legaloffice@ku.ac.ke or the address provided: P.O. Box 43844 00100 GPO Nairobi, Kenya.