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Deputy Vice-Chancellor (Administration and Finance) Office

Prof. Paul Mwangi Gachanja
Ag. Deputy Vice-Chancellor (Administration and Finance)

 As per the Charter and Statutes of Kenyatta University, the duties and responsibilities of the Deputy Vice-Chancellor (Administration and Finance) are: 

  1. Financial Management: Overseeing the university’s financial operations, including budget planning, resource allocation, revenue generation, expenditure control, and financial reporting.
  3. Administration: Providing strategic leadership and direction in administrative matters, including human resources management, procurement, facilities management, and general administration.
  4. Policy Development: Formulating, reviewing, and implementing administrative and financial policies, procedures, and guidelines to ensure transparency, accountability, and compliance with regulatory requirements.
  5. Strategic Planning: Contributing to the development and implementation of strategic plans, goals, and objectives related to financial sustainability, operational efficiency, and institutional advancement.
  6. Resource Allocation: Participating in the allocation of resources, including funds, personnel, and facilities, to support the university’s academic and administrative priorities.
  7. Risk Management: Identifying, assessing, and mitigating risks related to financial, operational, and compliance matters, and implementing controls to safeguard university assets and interests.
  8. Compliance and Audit: Ensuring compliance with relevant laws, regulations, and policies governing financial management, procurement, taxation, and other administrative functions, and coordinating internal and external audits as required.
  9. Human Resources Management: Collaborating with the human resources department to develop and implement policies and procedures related to recruitment, compensation, benefits administration, performance management, and employee relations.
  10. Facilities and Infrastructure: Overseeing the planning, maintenance, and development of university facilities, infrastructure, and capital projects to support teaching, research, and administrative activities.
  11. Technology and Information Systems: Working with information technology professionals to implement and maintain effective systems and tools for financial management, procurement, payroll, and other administrative functions.
  12. Stakeholder Relations: Building and maintaining effective relationships with internal and external stakeholders, including government agencies, donors, alumni, and community partners, to support the mission and goals of the university.
  13. Representation: Representing the university in administrative matters, both internally and externally, and serving as a liaison with government agencies, regulatory bodies, and other institutions.

Deputy Vice-Chancellor (Administration and Finance) Contacts

P.O Box: 43844-00100
Nairobi
Tel: +254 20 870 Ext 3056/3057
Email: dvc-fpd@ku.ac.ke

Dr. Faith Ngugi Nkuru

Registrar (Administration and Finance)

As per the Charter and Statutes of Kenyatta University, the duties and responsibilities of the Registrar (Administration and Finance) are:

  1. Financial Management: Overseeing the financial operations of the university, including budget preparation, expenditure control, revenue generation, and financial reporting in compliance with regulatory requirements.
  2. Administration: Providing administrative leadership and support to various departments and units within the university, including human resources, procurement, facilities management, and general administration.
  3. Policy Development: Formulating, reviewing, and implementing administrative and financial policies, procedures, and guidelines to ensure transparency, accountability, and efficiency in university operations.
  4. Resource Allocation: Participating in the allocation of resources, including funds, personnel, and facilities, to support the strategic priorities and objectives of the university.
  5. Contract Management: Overseeing the negotiation, execution, and monitoring of contracts, agreements, and partnerships with vendors, service providers, and external stakeholders.
  6. Risk Management: Identifying, assessing, and mitigating risks related to financial, operational, and compliance matters, and implementing controls to safeguard university assets and interests.
  7. Compliance and Audit: Ensuring compliance with relevant laws, regulations, and policies governing financial management, procurement, taxation, and other administrative functions, and coordinating internal and external audits as required.
  8. Human Resources Management: Collaborating with the human resources department to develop and implement policies and procedures related to recruitment, compensation, benefits administration, performance management, and employee relations.
  9. Facilities and Infrastructure: Overseeing the planning, maintenance, and development of university facilities, infrastructure, and capital projects to support teaching, research, and administrative activities.
  10. Technology and Information Systems: Working with information technology professionals to implement and maintain effective systems and tools for financial management, procurement, payroll, and other administrative functions.
  11. Strategic Planning: Contributing to the development and implementation of strategic plans, goals, and initiatives to enhance the financial sustainability and operational effectiveness of the university.
  12. Stakeholder Relations: Building and maintaining effective relationships with internal and external stakeholders, including government agencies, donors, alumni, and community partners, to support the mission and goals of the university.

Registrar (Administration and Finance) Contacts

P.O Box: 43844-00100
Nairobi Nairobi
Tel: +254 20 870 Ext 3063
Email: registrar-af@ku.ac.ke

CPA. Mr. Samuel Mwai

Chief Finance Officer

Chief Finance Officer
P.O Box: 43844-00100
Nairobi
Tel: +254 20 870 Ext 3065
Email: cfo@ku.ac.ke

About Us

The Division of Finance and Development at Kenyatta University is charged with the responsibility of overseeing the implementation of the financial policies as per the PFMA (2012) and the development of infrastructure.  The Division has continually spearheaded various activities aimed at enabling the University to achieve its Mission of providing quality education, training, promoting scholarship and innovation.

The Division is committed to implementing appropriate Finance Management Policies and procedures in conformity with the Constitution of Kenya and relevant laws. To ensure efficient operations, the University prioritizes its activities in relation to available financial resources. Effective management of such resources is of paramount importance to the success of the University’s strategies.

Provision and maintenance of adequate facilities to support learning at the University is another key function carried by the Division of Finance and Development.

The Division is headed by a Deputy Vice-Chancellor with the following duties and functions;

  1. Preparation of estimates, allocation of funds, control of expenditure and financial accounting;
  2. Physical developments
  3. Grounds and Estate management
  4. Procurement Services
  5. Repair and maintenance of University assets.
  6. Coordinating consultancy services

Strategic Goals, Objectives and Strategies

The goal of Kenyatta University is to enhance resource mobilization and create a sustainable financial base.

To attain this goal, Kenyatta University will pursue the following objectives:

  1. Increase the financial resource inflow of the university.
  2. Build capacity for generating financial resources.
  • Institutionalize prudent financial management practices.
  1. Efficient management of university resources.

Units in the Division

  1. Registrar (Finance and Development)

Principal Assistant to the Deputy Vice-Chancellor and responsible for monitoring daily operations for Sections in the Division.

  1. Chief Finance Office

Manages finances and financial reporting obligations and performs such other duties as may be delegated or assigned by the Vice-Chancellor and Deputy Vice-Chancellor (Finance and Development). Through the Budgetary Office: In charge of budget projections of the University, monitoring the budget trends and coordination of frequent aspects of research, consultancies and grants. Through Salaries Section: In charge of managing and controlling the University payroll.

  1. Procurement Section

In charge of the procurement of goods and services for the University in accordance with the procurement Act and all other applicable laws and regulations.

  1. University Architect

Responsible for the oversight and management of the long-range physical planning and design of the University’s buildings and landscape. The Office is also responsible for advocacy, maintenance and development of the University’s Campus Master Plan, and engages broadly with University constituents, community partners and municipal agencies to ensure the University’s long term vision guides all changes made to the physical environment of the Campus.

  1. Estates Section

Responsible for the repair and maintenance of University buildings, equipment and facilities.

  1. Consultancy Services

The Directorate is mandated to build a highly competitive industry based workforce by providing quality training and consultancy services. The training and consultancy services are anchored in the achievement of sustainable development goals.

SERVICE DELIVERY CHARTER FOR THE  2019/20